Terms of service
The terms, in plain language.
What you can expect from the service, what we need from you, and where the service stops. Fees are covered separately in the fee agreement.
- Effective
- August 13, 2026
- Sections
- 8
- Version history
- Changes appear on this page
Who this is for
ScopeRecord serves contractors and their staff working on property repair claims. By sending a claim you confirm you are doing so on behalf of a contracting business, in connection with a repair estimate that business is preparing or has prepared.
We do not take work from policyholders directly. If you are a homeowner, the service is not available to you and we would be acting outside our own stated boundaries by accepting it — see disclosures.
The documents you send
You are responsible for having the right to share the documents you upload. Claim files routinely contain a homeowner’s name, address, and claim number; send what the review needs and no more.
You confirm the documents are what you represent them to be — the carrier’s actual estimate, the actual roof report, photographs of the actual loss.
Analysis quality depends on file quality. A missing measurement or an absent photo produces a numbered request rather than an assumption, which means an incomplete file produces a shorter package, not a padded one.
How files are stored, who can read them, and how to have them deleted is covered in the privacy policy and security page.
What we deliver
A documentation package covering the scope the carrier’s estimate does not cover: a supplement narrative, a line schedule in Xactimate’s vocabulary, a citation appendix, and a photo exhibit. First response within 4 business hours.
Every documented item carries the requirement behind it, the evidence supporting it, and the quantity basis producing the figure.
Items that cannot be supported are removed. Ambiguous items are delivered as flagged, with the ambiguity stated, and are not counted in any total.
If the review identifies no additional scope, you are told so plainly. That is a complete delivery of the service, and it is not billed.
Ownership and use
Your documents stay yours. Uploading a file grants us permission to use it for the purpose of reviewing and documenting your claim, and nothing else. Claim documents are never used to train models and are never shared with carriers or other contractors.
The package is yours to use. Once delivered, you may submit it, edit it, cut items from it, or put it in a drawer. It is prepared to be sent under your own name.
We don’t publish anything without asking. No claim of yours appears on this site — as a case study or otherwise — without your written permission. See case studies for the standard.
Your role in the claim
You submit the documentation. ScopeRecord does not contact your carrier, does not negotiate, and does not appear on your claim in any capacity. Which items to submit, how to frame them, and every communication with the adjuster remain yours.
This is a limit on the service, not an oversight. It is the reason the service does not fall under public-adjusting statutes, and it is the reason using it does not put a third party between you and an adjuster you have spent years working with.
Limits of the service
No outcome is guaranteed. What a carrier approves is the carrier’s decision. Items get reduced and denied; that is normal and it is logged.
This is not legal advice. A code citation states what a published requirement says and where it was adopted. It is not an opinion about your policy, your coverage, or the merits of the claim.
The citation guarantee is specific. It covers a citation that does not exist or is not adopted at the property. Its full terms are in the fee agreement.
Scope of claim types. Property claims where repair scope is governed by written requirements — today, residential and light-commercial roofing. Send anything adjacent and you will get a straight answer about whether it fits before anyone spends time on it.
Access and acceptable use
Sending a claim requires no account. Where accounts exist, you are responsible for keeping your credentials to yourself and for activity under them.
Do not upload material you have no right to share, or documents belonging to a claim you are not working on.
Do not use the service to fabricate support for scope that is not required or not damaged. Every finding is checked against evidence, so this fails at stage 05 — but it is also grounds for declining further work.
Automated submission is rate-limited. Sending several claims in a short window pauses new submissions from that address for about an hour; email us if a genuine batch needs to go through.
Changes and contact
Changes to these terms apply to claims sent after the effective date shown above, never retroactively to work already delivered or in progress. The current version always lives at this URL.
ScopeRecord provides documentation only. We do not adjust claims, do not represent policyholders, and do not negotiate with carriers or insurers. The contractor submits all documentation under their own name.
Questions, or anything on this page that reads as broader than what we actually do: braydenscuffham2@gmail.com.